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Appeal Process

Students that fall below NMSU’s Satisfactory Academic Progress requirements have the right to appeal their ineligibility for Federal Financial Aid. All appeals are reviewed for extenuating circumstances by the student’s Financial Aid Advisor or the Financial Aid Appeals Committee. Financial Aid Appeals must contain the following documentation:

  1. The student must complete the Appeal for Unsatisfactory Academic Progress Form, describing all extenuating circumstance(s) that prevented the student from meeting the Financial Aid Satisfactory Academic Progress requirements for the most recent semester. If the student’s academic transcript indicates that the student had more than one difficult semester, the student must address the circumstance(s) for each semester.
  2. Students should attach any documentation that is relevant to their circumstance. For example, if the student had an illness that prevented them from attending classes, the student should provide a doctor’s note or medical billing statement as verification of illness.
  3. Section C of the appeal form, Academic Plan Information, needs to be completed by the student’s Academic Advisor in their academic department. Students can contact the Academic Advisor in their respective college by clicking one of the following links:

College of Agricultural, Consumer and Environmental Services-Academic Programs

College of Arts and Science-Advising Center

College of Business-Advising Center

College of Education-Advisement Center

College of Engineering

College of Health and Social Services

Appeal Deadlines:

Fall 2014 Deadline: October 16, 2014

Spring 2015 Deadline: March 13, 2015

Summer 2015 Deadline: TBA

All appeals, including relevant documentation, must be submitted by the semester deadline based on the current semester of enrollment. Appeals need to be date stamped by the Financial Aid Office or postmarked by this deadline. No exceptions will be considered. If the Financial Aid Office receives an appeal after the semester deadline, the appeal will be considered for regaining eligibility for the next term of enrollment.

Appeals may not be approved for reasons such as:

  • Withdrawing from a class to maintain a higher grade point average
  • Withdrawing from or failing classes because of the student’s job requirements
  • Being previously ineligible for financial aid and returning to school after an absence
  • Adjusted Credit Option – ACO
  • Several semesters of low grades because of an ongoing illness or other situations
  • Conflict with a professor
  • Classes not being what was expected
  • Not being prepared for college

Once a decision has been made based on the appeal and the documentation provided, the student will be notified of the outcome via NMSU email.

Students are encouraged to access the applicable forms; the Appeal for Unsatisfactory Academic Progress and the Second Degree Form are available on the NMSU Financial Aid Website under the menu item Forms. Appeals may be submitted by email, fax or taken directly to the Financial Aid Office.

Academic Plan Agreement

Students who have had an appeal approved will be required to visit with their Financial Aid Advisor to review their personalized Academic Plan Agreement. You may contact your advisor via the preceding link. The Academic Plan Agreement may include the following requirements:

  • Attend a workshop offered through the NMSU Tutoring Center.
  • Attend at least three tutoring sessions offered at various locations on the Las Cruces Main Campus.
  • Complete the Financial Awareness session located online at http://studentloans.gov

The Academic Plan Agreement will be re-evaluated by the Financial Aid Advisor at the end of each semester. Students may regain eligibility to receive Financial Aid for the next semester of enrollment by either:

  1. Completing the semester with grades that bring the student into compliance with Financial Aid policies; OR
  2. Completing the specific requirements of the Academic Plan Agreement.

If the student fails to meet the requirements of the Academic Plan at the end of the semester, they will be placed on Financial Aid Suspension.

Maximum Time Frame (Pace of Progression)

Students who have exceeded the maximum time frame for their declared program of study, must submit the Appeal for Unsatisfactory Academic Progress Form. Appeals need to be submitted to the Financial Aid Office at the appropriate campus. Credit remedial courses, up to 30 credits, may be deducted from the total number of credits attempted when calculating time frame since they do not count as credit toward a degree, but may be required and taken within an eligible program.

Maximum allowable Attempted Credit Hours for most programs are listed below:

Degree Maximum Allowable Attempted Credit Hours Average Required Credit Hours for Degrees
Certificate 36 for students completing a Certificate

24 credit hours(150%)=36

Associate’s Degree 99 for students completing Associate’s

66 credit hours(150%)=99

Bachelor’s Degree 192 for students completing Bachelor’s

128 credit hours(150%)=192

Master’s Degree 48 for students completing Master’s

32 credit hours(150%)=48

Doctoral Degree 108 for student completing Doctorate

72 credit hours(150%)=108

Important Note: The maximum allowable credit hours for this degree will include all of the student’s attempted and transferred credit hours.

Second Degree Students

Students who have completed a pace of progression and have earned an Associate’s Degree, a Bachelor’s Degree, or a Master’s Degree, and wish to attempt a second degree of the same level, e.g. two bachelor’s degrees, will need to submit the Second Degree Check Form completed by the student’s Academic Advisor. The Financial Aid Advisor will review the form and determine the total number of maximum allowable attempted credit hours for the student’s second degree program.

Students moving from an associate’s degree to a bachelor’s degree that transfer credits may encounter a time frame issue and will be required to submit an appeal explaining the circumstances that caused the time frame issue.

Second Degree seeking undergraduate and graduate students will need to maintain a 2.0 or 3.0 cumulative GPA, respectively. Both must maintain a 70% completion rate.