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Appeal Process

Students that fall below NMSU’s Satisfactory Academic Progress requirements have the right to appeal their ineligibility for Federal Financial Aid.  All appeals are reviewed for extenuating circumstances by the Financial Aid Advisor and/or Financial Aid Appeals Committee.  Financial Aid Appeals must contain the following documentation:

  1. The student must complete the Appeal for Unsatisfactory Academic Progress Form, describing the extenuating circumstance(s) that prevented the student from meeting the Financial Aid Satisfactory Academic Progress requirements, and describe all actions the student has taken to prevent a repeat occurrence.  If the student’s academic transcript indicates that the student had more than one difficult semester the student must address the circumstance(s) for each semester.
  2. Students should attach any documentation that is relevant to their circumstance(s).  For example, if the student had an illness that prevented them from attending classes, the student may provide a doctor’s note or medical billing statement as verification of illness.
  3. Section C of the appeal form, Academic Plan Information, needs to be completed by the student’s Academic Advisor.
Appeal Deadlines:
Priority Deadlines:Fall 2013 Deadline: October 25, 2013

Spring 2014 Deadline: March 21, 2014

Summer 2014 Deadline: Not Applicable

 

Appeals submitted on or after this date, will need to include the student’s grades in all of the student’s registered courses for the current semester.  Current grades need to be submitted on NMSU Letter Head from the instructor(s) OR the instructor(s) can email the Financial Aid Advisor current grades from their NMSU email. If the student does not submit all current grades for the semester with the appeal, it will be considered incomplete, and will not be reviewed by the Financial Aid Advisor.

Regular Semester Deadlines:
Fall 2013 Deadline: November 27, 2013Spring 2014 Deadline: April 25, 2014

Summer Semester Deadlines:

First 5 & 10 week session: June 13, 2014

Second 5 week session: July 18, 2013

All appeals, including relevant documentation and current grades, must be submitted by the semester deadline based on the current semester of enrollment.  Appeals need to be date stamped by the Financial Aid Office, or postmarked by this deadline.  No exceptions will be considered.  If the Financial Aid Office receives an appeal after the semester deadline, the appeal will be considered for regaining eligibility for the next term of enrollment.

Appeals may not be approved for reasons such as:

  • Withdrawing from a class to maintain a higher grade point average
  • Withdrawing from or failing classes because of the student’s job requirements
  • Being previously ineligible for financial aid and returning to school after an absence
  • Adjusted Credit Option – ACO
  • Several semesters of low grades because of an ongoing illness or other situations
  • Conflict with a professor
  • Classes not being what was expected
  • Not being prepared for college

The student will be notified of the committee’s decision in writing. Students should make payment arrangements while waiting on a decision.

Students are encouraged to access the applicable forms: Appeal for Unsatisfactory Academic Progress, Time Frame Appeal and the Second Degree Form from the Forms Library. Appeals may be submitted by email, fax, or taken directly to the Financial Aid Office.

Academic Plan Status

Students who’ve had an appeal approved will be placed on an Academic Plan.  The Academic Plan will be re-evaluated by the Financial Aid Advisor at the end of each semester. Students may regain eligibility to receive Financial Aid for the next semester of enrollment by either:

  1. Completing the semester with grades that bring the student into compliance of Financial Aid; OR
  2. Completing the specific requirements of the Academic Plan.

If the student fails to meet the requirements of the Academic Plan at the end of the semester they will be placed on Financial Aid Suspension.

Maximum Time Frame (Pace of Progression)

Students who have exceeded the maximum time frame for their declared program of study must submit the Appeal for Unsatisfactory Academic Progress Form. Appeals need to be submitted to the Financial Aid Office at the appropriate campus.  Credit for remedial courses, up to 30 credits, may be deducted from the total number of credits attempted when calculating time frame since they do not count as credit toward a degree but may be required to be taken within an eligible program.

Maximum allowable Attempted Credit Hours for most programs are listed below:

Degree Maximum Allowable Attempted Credit Hours Average Required Credit Hours for Degrees
Certificate 36 for students completing Certificates

24 credit hours(150%)=36

Associate Degree 99 for students completing Associates

66 credit hours(150%)=99

Bachelor’s Degree 192 for students completing Bachelor’s

128 credit hours(150%)=192

Master’s Degree 48 for students completing Master’s

32 credit hours(150%)=48

Doctorate Degree 108 for student completing Doctorate

72 credit hours(150%)=108

Important Note:  The maximum allowable credit hours for this degree will include all of the student’s attempted and transferred credit hours.

Second Degree Students

Students who have completed a pace of progression and have earned an Associate’s or Bachelor’s Degree will need to submit the Second Degree Check Form, completed by the student’s Academic Advisor.  The Financial Aid Advisor will review the form and determine the total number of maximum allowable attempted credit hours for the student’s second degree program.

Second Degree seeking undergraduate and graduate students will need to maintain a 2.0 or 3.0 cumulative GPA, respectively, and maintain a 70% completion rate.